Proctor Information
School of Extended and Distance Education

The Individualized Study program requires that you obtain a proctor to be used for many of the courses. A proctor is an individual who meets the designated criteria that agrees to administer your exams in accordance with the guidelines set forth. A proctor must also confirm the exams are given in a suitable educational environment. The proctor will also verify that the student completes testing according to all of the specified policies provided to ensure academic integrity.

Only those students who live outside the 50 mile radius of Mountain State University, any of the branch campuses, or sites will be allowed to obtain a proctor. If you live inside the 50 mile radius (one way) to Mountain State University, any of the branch campuses, or sites then that location will serve as your proctor.

• Only those individuals holding the following positions may qualify as a proctor. Priority in proctor approval will be given in the following order:
  1. An administrator or faculty member of any accredited institution of higher education
  2. A local or regional librarian
  3. A secondary school (only during the academic school year) teacher, librarian, counselor, or administrator. A student who is employed as a teacher may not have another teacher serve as his/her proctor.
  4. Corporate Training/Education facility
  5. Military personnel: A DANTES test control officer, an educational services officer, a base librarian, or an officer of higher rank than the student.
  
  
• Exams must be mailed to and administered at the educational facility in which the proctor is employed. Exams will not be mailed to PO boxes or home addresses, no exceptions will be made.
  
  
• Proctors must hold a bachelor’s degree, or professional certification equivalent.
  
  
• Examples of proctors that will be automatically denied include, but are not limited to:
  • Friends
  • Relatives
  • Co-Workers
  • Graduate Assistants/ Student Workers/ Tutors
    
  • Part-time employees of Adjunct Instructors
    

Procedure for submitting Proctor application:

1. The proctor candidate must complete and return the proctor application and applicable Proof of Bachelor’s degree or certification (or military ID), as well as the Non-Relative Verification Form with the student’s signature to the Mountain State University Testing Center to the attention of Donna Pack either by mail or fax (per the detailed instructions on the proctor application form).
   
2. Once a proctor is approved, it is the student’s responsibility to notify the Testing Center (Donna Pack) that they are ready to begin testing by making an exam request. Please keep in mind that each time the student registers for an Independent Study class it is their responsibility to request that the exams be mailed to the proctor. This request can be made by filling out the online request form at the MSU website, via fax, or email. An Examination Request Form is attached hereto for your convenience.
   
   
3. Please keep in mind that each time the student registers for an Individualized Study class it is their responsibility to request that the exams be mailed to the proctor. This request can be made by filling out the online request form at the MSU website, via fax, or email. An Examination Request Form is attached hereto for your convenience.

In exceptional cases, individuals who do not meet every qualification may still be eligible. Prospective proctors apply by completing the Application for Independent Test Proctor Form and returning it with a copy of their resume or CV to:

ATTN: Donna Pack
Testing Center
Mountain State University
P.O. Box 9003
Beckley WV 25802-9003
Fax: 304.461.3258

Application decisions are usually made within 5 business days. If the application is approved, the proctor receives a letter of acceptance and any examinations to be administered by registered mail. Proctors who will be administering Internet-based examinations receive a login name, password, and instructions.

If the proposed proctor is not approved, affected students are notified by phone or mail so they can search for another proctor.

For more information, Donna Pack at 304.929.1395 or toll-free at 1.800.766.6067, ext. 1395, or by email, dpack@mountainstate.edu.

Students who need to have exams sent to their proctors should use the Student Exam Request Form