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You must be officially admitted and registered before you can attend any class. Although you may work closely with your program administrator or enrollment coordinator in registering for classes, you are responsible for meeting all University and program requirements.
Read and become familiar with registration, orientation, and financial aid materials; the graduate catalog and any graduate program handbook or policies and procedures guide; reading lists; and course syllabi. You are responsible for knowing and following all rules and requirements.
Depending on the program in which you are enrolled, you must complete your registration through either the School of Graduate Studies or your program administrator. You will receive specific registration information upon acceptance.
Enrollment Status
At the graduate level, half-time enrollment is 3 semester hours and full-time enrollment is 6 or more semester hours.
Auditing
Graduate students may enroll in most lecture courses as an auditor with the permission of the instructor and program administrator. When you audit, you receive neither a grade nor quality points for the class, although the audit does appear on your transcript. There is no limit on the number of courses you may audit during a semester.
You are required to register and pay the per-credit-hour general fee and half of the class tuition for each audited class. Federal financial aid will not pay for auditing a class, and no refund or account credit is made if you withdraw from an audit registration. You can change an audit to a credit registration during the drop-add period, but you cannot change a credit registration to audit once classes have begun.
Course Cancellation
Mountain State University reserves the right to cancel classes with insufficient enrollment. Full tuition is refunded for cancelled classes.
Course Exemptions and Substitutions
In some cases, you may be able to receive an exemption from a required course. To request an exemption, submit a course exemption/substitution form to your program administrator. The form should include the number and title of the course for which you are requesting an exemption and a justification for the request. You will be notified if your request is approved.
Exemptions do not count in calculating the number of hours you have earned toward graduation requirements.
Repeating Courses
If you have earned a C, D, or F in a course, you may repeat the course only once with the permission of the program administrator. The original grade remains on your transcript but is replaced in your GPA
calculation by the grade that you earned when you repeated the course. Tuition for repeated courses is charged at the rate in effect at the time of the repeat, not the rate under which you originally took the course.
Undergraduate Students Taking Graduate Courses
Undergraduate students who have completed at least 90 semester hours with a cumulative GPA of 3.0 or better may enroll in 500-level courses for graduate credit. Such undergraduate enrollment is subject to the approval of the administrator of the program through which the course is offered. Hours earned in these classes do not constitute admission to graduate study. Even if you have taken 500-level classes for graduate credit, you must complete the graduate application process to pursue a graduate degree. Credit hours cannot be applied to both an undergraduate and graduate degree.
Dual-Numbered Courses
Some courses have been designated as appropriate for both graduate and undergraduate students. These courses have a 400-level number for undergraduates and a 500-level number for graduate students. Undergraduate enrollment in dual-numbered courses is limited to seniors with a cumulative GPA of 3.0 or higher. Undergraduate students receive undergraduate credit for completing the course, and graduate students receive graduate credit. Different course requirements and grading measures may apply to graduate students.
Withdrawal and Refunds
You may withdraw from a class until the published deadline. You will receive a grade of W for the class on your academic transcript. It is your responsibility to withdraw officially with both the instructor and Student Services. Missing class meetings or deciding not to begin a class does not constitute official withdrawal.
To withdraw, complete a withdrawal form (available from the Registrar’s Office or online), have it signed by the appropriate faculty member and dean, and return it to the Registrar’s Office.
You may be eligible for a partial refund when you officially withdraw. Refunds are based on the amount charged to your student account, not the amount you have paid. If you do not officially withdraw, you will be required to pay all charges on the account. Contact Student Accounts for more information and a refund schedule.
Federal regulations require that the Financial Aid Office recalculate financial aid eligibility, including eligibility for Stafford Loans, for students who completely withdraw, drop out, are dismissed, or take an approved leave of absence before the designated 60 percent point in the refund schedule for the term of study.
Nonattendance
A notification of nonattendance will be made if you do not attend class within the first week (or participate actively within the first week for online courses). For independent study courses, you are required to contact the instructor within three weeks of registration, and completing at least one assignment or exam with a passing grade within two months of registration (that is, at the halfway point of the course) to demonstrate progress.
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